Clarity. Accountability. Growth.
Running a small business is a full-contact sport. Without a structured meeting rhythm, misalignment creeps in, accountability slips, and decision-making slows to a crawl. But with the right seven meetings, you’ll scale with clarity, keep your team engaged, and hit your business goals faster.
If you’ve ever felt like meetings are a waste of time, the truth is—you’re probably having the wrong ones. These seven meetings ensure that your time is well spent and your business stays on track.
1. The Daily Huddle (10–15 min)
📌 Purpose: Get quick updates, resolve bottlenecks, and keep momentum going.
🔹 A fast-paced, stand-up meeting where team members share top priorities for the day.
🔹 Keeps communication tight and focused, preventing minor issues from becoming major roadblocks.
🔹 Key questions: What’s your top priority today? Where do you need support?
✅ Fast-moving teams win. This meeting keeps things flowing smoothly.
2. The Weekly Team Meeting (60 min)
📌 Purpose: Align on progress, eliminate roadblocks, and drive accountability.
🔹 The heartbeat of your business—ensuring team members stay focused on key objectives.
🔹 Helps identify gaps, celebrate wins, and keep everyone rowing in the same direction.
🔹 Key agenda points: Updates, key priorities, roadblocks, and action items.
✅ Your team should leave this meeting knowing exactly what they need to focus on for the week ahead.
3. The One-on-One Meeting (30–45 min)
📌 Purpose: Develop your people and reinforce their role in the company’s success.
🔹 A dedicated space for feedback, growth discussions, and career alignment.
🔹 Employees who receive regular coaching and check-ins perform better and stay longer.
🔹 Key topics: Wins, challenges, career development, and alignment with company goals.
✅ People don’t leave companies. They leave bad leadership. This meeting keeps your best talent engaged.
4. The Quarterly Planning Session (3–4 hours)
📌 Purpose: Set the next quarter’s strategic priorities and drive execution.
🔹 Every 90 days, step back and evaluate what’s working and what’s not.
🔹 Establish 3–5 Quarterly Rocks (Key Priorities) that move the business forward.
🔹 Key discussion points: Goal progress, major obstacles, key focus areas for the next 90 days.
✅ A lack of clarity in priorities leads to wasted time and effort. This meeting ensures your business stays on track.
5. The Full-Day Quarterly Strategic Session (1 Day)
📌 Purpose: Work ON the business, not just IN it.
🔹 A deeper strategic session focused on refining your business model, team structure, and competitive edge.
🔹 Identifies long-term threats and opportunities so you don’t get stuck in day-to-day firefighting.
🔹 Key agenda points: Industry trends, company scorecard, process improvements, leadership development.
✅ If you only focus on short-term fires, you’ll never build a scalable business. This session ensures you see the big picture.
6. The Two-Day Annual Planning Session
📌 Purpose: Set the vision, define long-term strategy, and ensure the team is rowing in the same direction.
🔹 The most critical meeting of the year—aligning leadership on company vision, financial goals, and strategic direction.
🔹 Day 1: Reflection—What worked? What didn’t? What lessons did we learn?
🔹 Day 2: Vision—Where are we going? What are the biggest opportunities & risks?
🔹 Key topics: 3-Year & 10-Year Vision, Revenue & Profit Planning, Hiring Strategy, Core Values Check-In.
✅ If you don’t set the direction, your business will drift. This session sets the course for future success.
7. The Annual Leadership Retreat
📌 Purpose: Strengthen leadership, foster alignment, and deepen trust.
🔹 A time to step away from the daily grind and focus on team culture, leadership development, and company vision.
🔹 Creates buy-in and emotional commitment from leadership—not just intellectual agreement.
🔹 Key focus areas: Leadership skills, team dynamics, vision casting, and breaking growth ceilings.
✅ Culture doesn’t happen by accident. This retreat ensures your leadership team is aligned, inspired, and ready to lead.
Want to Implement These Meetings with Ease?
A strong meeting rhythm is the backbone of every successful business—but only if it’s done right. If you’re ready to create a self-sustaining business where your team takes ownership, let’s talk.
📅 Schedule a free coaching session with Ken Kilday today to learn how to structure these meetings for maximum impact in your business.
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